The preparation for your board meeting takes time. The most successful boards are serious about it and ensure that their meetings run smoothly. They schedule meetings far ahead of time to give board members a chance accept the meetings (and often to make a deal on their calendars). Board members are usually busy and serve on many teams and boards. It is essential to coordinate with each individual and their assistants so they are able to attend board meetings.
Another important aspect of the preparation for your board meeting is making sure you have all of the materials prepared prior to the board meeting. Distribute the agenda and board package about a week prior the meeting. This allows Board members to study and absorb the materials to be able to ask questions when they come to the board meeting.
It is a good idea to make a few short calls the day before the board meeting to ensure that your members are prepared. This will let you quickly deal with any issues, like whether there are any updated PowerPoint slides that need to distributed before the meeting.
A few minutes of reflection on why you serve on the board is a great idea. This will ensure that you remain focused throughout the board meeting. Make sure that you’ve covered all of the relevant issues.
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